Purchase Order Terms and Conditions July 25, 2014
All references throughout this document to “Buyer” or “FPH” mean Freedom Precision Hardware.
All references to “Seller” mean any distributor, manufacturer or other business enterprise who accepts purchase orders from Freedom Precision Hardware. The terms and conditions described herein also apply to the contractors, sub-contractors or other agents of any distributor, manufacturer or business enterprise who accepts FPH purchase orders.
In addition to any FPH customer specific requirements stated on FPH purchase orders, the following Terms and Conditions are applicable to every purchase order Seller accepts from Buyer:
Buyer offers to purchase goods or services only as set forth in Buyer's written purchase order and reserves the right to cancel any order that can not be supplied as set forth in said purchase order.
Seller shall make deliveries in the same quantities and at the same times specified by the Buyer's purchase order. The Seller agrees to provide all certificates of conformity and test reports as specified by the Buyer's purchase order.
Seller agrees that all goods and services shall conform to specifications, drawings, samples or other descriptions furnished by Seller or specified by Buyer. Seller agrees to notify Buyer of any instance in which Seller would be at risk of supply non-conforming product. Seller also agrees to notify Buyer of any changes in product definition.
Seller shall establish and maintain a Counterfeit Parts / Material Prevention and Control Plan using AS5553 (Ref. elements of Section 4) and/or AS6174 (Ref. elements of Section 3) to ensure that Counterfeit Work is not delivered to Buyer.
Seller shall only purchase products to be delivered or incorporated as work to buyer directly from Original Component Manufacturers (OCM)/Original Equipment Manufacturers (OEM), or through an OCM/OEM authorized distributer chain. Work shall not be acquired from independent distributors or brokers unless approved in advance in writing by buyer.
Seller will flow down information and requirements specified on this Purchase Order to sub-tier vendors, subcontractors, etc., paying particular attention to key characteristics or requirements.
Seller shall have a FOD (Foreign Object Debris) Prevention Program in place.
Seller shall only supply product that is free of Conflict Minerals in accordance with section 1502 of Dodd Frank.
If at any time the Seller becomes aware that the required delivery dates, quantities, certificates of conformity or test reports can not be supplied as set forth in Buyer's purchase order; Seller will immediately notify the Buyer of such circumstances.
Seller agrees to restrict the circulation or dissemination of all documents containing proprietary; ITAR or EAR controlled data to only those persons with in the Sellers organization who need access to such documents in order to fulfill the requirements of the Buyers purchase order.
Seller certifies that all of its employees and its subcontractor’s employees who will have access to any technical, proprietary, ITAR or EAR controlled data provided by the Buyer are U. S. persons.1
Seller certifies that it is currently enrolled in the E-Verify program or, if not already enrolled, will enroll and include E-Verify enrollment as a requirement of its subcontractors when applicable per FAR 52.222.54.
Seller shall comply with all applicable executive orders, federal, state, municipal and local laws in fulfillment of its obligations under this agreement including executive order 11246 as amended.
Seller acknowledges and consents to Buyers right of entry to Seller’s facilities (for the purpose of quality auditing to include access to the relevant quality assurance records relating to the Buyers purchase orders) and at any level of the supply chain involved in the order. Seller further agrees that this right of entry extends to the Buyer's customers and all regulatory authorities.
In addition to documents requested in Buyers purchase orders, any and all additional records, reports, data, or other information relating to Buyers purchase order conformity and product supplied to buyer shall be maintained by Seller and kept complete and available to Buyer at Sellers facility, for a minimum of ten (10) years.
Seller agrees that all measuring and test equipment used to determine product conformance will be calibrated and maintained in a manner that is compliant with one of the following: ISO/IEC 17025:2005, ANSI/NCSL Z540-1:1994, ANSI/NCSL Z540.3:2006, MIL STD 45662A, ISO 10012:2003 or QD-4000:2011 with traceable compliance to the National Institute of Standards and Technology.
Seller Agrees to send acknowledgements back to Buyer on all Buyer purchase orders.
Seller agrees to furnish Buyer with individual invoices for each one of the Buyers purchase orders. All invoices will document Buyers purchase order number, part number, price and quantity of parts ordered.
No invoices shall be due or payable in any interval less than or greater than 30 days from date of shipment assuming product is received prior to the 30 day interval. Buyer reserves the right to return product to Seller in the event of defect or for the lack of required certificates of conformance or test reports specified in Buyers purchase order. Buyer will comply with Sellers standard return policy if said return policy is provided to Buyer in writing.
This agreement may be terminated or amended by Buyer at any time at its option either in whole or in part without penalty to Buyer.
1) U.S. Persons include U.S. Citizens, U.S. Nationals and Permanent Resident Aliens